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Sales Capacity Calculator

This sales capacity calculator shows how much follow-up work your sales cases need. It keeps preparation time separate from human review time.

It measures preparation work, approval work, sustainable weekly case capacity, backlog change, and full-time work equivalent.

Enter the new sales cases that need follow-up each week.

Enter the average review rounds needed for one case.

Enter the time needed to gather context and prepare one review.

Enter the person's review and approval time for one round.

Enter the total weekly hours available for this work.

Customize calculation

Enter the cases already active now.

Enter cases already waiting for work.

Formula and assumptions

How this calculation works

The calculator applies the same review count and time assumptions to each new case. It reserves available time for non-delegable human review before showing the remaining preparation gap. Backlog-clearance time appears only when spare capacity can reduce the existing backlog.

  • Preparation minutes per case = reviews per case × preparation minutes
  • Approval minutes per case = reviews per case × approval minutes
  • Total minutes per case = preparation minutes per case + approval minutes per case
  • Sustainable cases = available weekly minutes ÷ total minutes per case
  • Weekly backlog growth = greater of zero or new cases minus sustainable cases
  • Full-time work equivalent = required weekly hours ÷ 40
  • Human-review gap = approval hours minus available hours, with a zero minimum
  • Preparation gap = preparation hours minus the hours left after human review, with a zero minimum

It does not prove that a capacity gap caused lost sales. It does not choose a response or next step for any lead.

Fictional aggregate example

Fictional aggregate example

This made-up workload has no clearance time because the backlog grows under these assumptions.

Made-up inputs

  • 20 new cases each week
  • Three reviews per case
  • 15 preparation minutes and five approval minutes per review
  • 12 available hours, zero active cases, and 10 cases already waiting

Example result

  • 15 preparation hours and five human-review hours
  • 12 sustainable cases
  • Eight more backlog cases each week

Questions

sales capacity calculator FAQ

Why split preparation and human review?

They are different work. One gathers context and prepares the case. A person still reviews and approves it.

When does backlog-clearance time appear?

It appears only when weekly capacity is higher than new weekly case volume.

Does Vellward send follow-up on its own?

No. Vellward prepares the next step for human review. Nothing is sent or promised without approval.

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