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Free sales calculator

Sales Capacity Calculator

This sales capacity calculator shows how much follow-up work your sales cases need. It keeps the employee's work separate from your team review at launch.

It measures follow-up work, review work, weekly case capacity, backlog change, and full-time work equivalent.

Enter the new sales cases that need follow-up each week.

Enter the average review rounds needed for one case.

Enter the time needed to gather context and prepare one review.

Enter the time your team spends checking one draft at launch.

Enter the total weekly hours available for this work.

Customize calculation

Enter the cases already active now.

Enter cases already waiting for work.

The math

How this calculation works

The calculator uses the review time you enter for each new case. Change that number as your rules change. Backlog-clearance time appears only when spare capacity can reduce the waiting work.

  • Preparation minutes per case = reviews per case × preparation minutes
  • Approval minutes per case = reviews per case × approval minutes
  • Total minutes per case = preparation minutes per case + approval minutes per case
  • Sustainable cases = available weekly minutes ÷ total minutes per case
  • Weekly backlog growth = greater of zero or new cases minus sustainable cases
  • Full-time work equivalent = required weekly hours ÷ 40
  • Team-review gap = review hours minus available hours, with a zero minimum
  • Preparation gap = preparation hours minus the hours left after team review, with a zero minimum

It does not prove that a capacity gap caused lost sales. It does not choose a response or next step for any lead.

Sample data

Example using sample numbers

Sample inputs

  • 20 new cases each week
  • Three reviews per case
  • 15 preparation minutes and five approval minutes per review
  • 12 available hours, zero active cases, and 10 cases already waiting

Example result

  • 15 preparation hours and five team-review hours
  • 12 sustainable cases
  • Eight more backlog cases each week

Questions

sales capacity calculator FAQ

Why split the work and the team review?

Your AI Sales Employee prepares the case. At launch, your team checks outside messages. People also handle new terms and risky choices.

When does backlog-clearance time appear?

It appears only when weekly capacity is higher than new weekly case volume.

Can it send the follow-up?

Your team reviews outside messages at launch. Vellward changes that rule only after you approve it. New terms and risky choices go to your team.

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